Satisfactory Academic Progress Policies [4020]

Module Description

This module allows you to create Satisfactory Academic Progress (SAP) Policies that can later be assigned to specific Programs. The SAP policy defines the guidelines for monitoring

Student SAP at the end of each grading period.

IMPORTANT Things to Remember:

SAP module is set-up by RGM.

At least one Academic and Financial Aid SAP Policy should be created for each school.

SAP policy should be assigned to each program under Admin>Program Set up>Detailed Info Tab.

Field

Description

Key

Refers to the number sequentially assigned for each entry

Campus Restriction

Refers to the RGM Campus # using the SAP policy (applicable for Schools with multiple campuses)

SAP Policy Name

Name of SAP Policy

Applicable to ALL students?

Yes- if SAP policy should apply to ALL students automatically when a program doesn’t have an assigned SAP policy.

Must Make-up for absences

Yes- if attendance policy requires 100% attendance and students are required to make-up absences.

GPA Basis

Defines if Grade Point Average will be calculated using a 4.0 or percentage grading (100%).

Perform Evaluation?

If a SAP policy is available, RGM will automatically evaluate SAP upon the defined Period of Evaluation, unless NO is selected.

Period of Evaluation

Defines when SAP evaluation will occur. Ex. Every week, month, payment period, every ¼ program, etc.

Maximum Timeframe

Refers to Maximum time frame for students to complete the program. Typically this is 150%.

Minimum Grade to Graduate

Enter the minimum GPA or percentage grade required before a student can successfully graduate. Ex. 2.5 GPA or 75%.

% Period (for unequal)

Measure Qualitative Grade requirement (in percentage grade) if requirement isn’t the same for each grading period. Ex. Grade is tracked as 85% rather than GPA format of 3.5.

Min GPA per period (Qualitative)

Specify minimum GPA requirement (in 4.0, 3.5 etc. format) for each grading period

Quantitative Per Period

Specify minimum attendance requirement for each grading period

Min GPA to graduate

Specify minimum grade requirement for graduation in 4.0 GPA format

Do you allow appeals?

Yes- if your school allows a student to appeal probation due to Unsatisfactory Academic Progress.

Consecutive probation periods

Define the number of consecutive periods a student can be on probation due to Unsatisfactory Academic Progress.

Max probation period

Maximum number of probation periods due to Unsatisfactory Academic Progress.

Probation Period Measure

Length of Probation Period.

Length of Probation period

Specify length of Probation period if Measured in “every equal % course”

Eligible for Aid during probation

Yes if you allow students to receive Title IV during probation period

Do evaluation at 90%

Yes if policy should evaluate SAP a final time at each student’s 90% completion of course.

Appeal for Probation

Yes if you allow students to appeal probation

Field

Description

Key

Refers to the number sequentially assigned for each entry

Campus Restriction

Refers to the RGM Campus # using the SAP policy (applicable for Schools with multiple campuses)

SAP Policy Name

Name of SAP Policy

Applicable to Crossover PPs?

Yes, if same FA SAP policy should apply to crossover periods.

Period of Evaluation

Defines if SAP evaluation will occur every Payment Period or Academic Year.

Maximum Timeframe

Refers to Maximum time frame for students to complete the program. Typically this is 150%.

Min GPA per period (Qualitative)

Specify minimum GPA requirement (in 4.0, 3.5 etc. format) for each grading period

Do you allow appeals?

Yes- if your school allows a student to appeal probation due to Unsatisfactory Academic Progress.

Consecutive probation periods

Define the number of consecutive periods a student can be on probation due to Unsatisfactory Academic Progress.

Max probation period

Maximum number of probation periods due to Unsatisfactory Academic Progress.

Probation Period Measure

Define the Length of Probation Period.

Length of Probation period

Specify length of Probation period if Measured in “every equal % course”

Eligible for Aid during probation

Yes if you allow students to receive Title IV during probation period

Appeal for Probation

Yes if you allow students to appeal probation

Evaluation Timing

Refers to when the FA SAP should occur: At the point when the student’s scheduled clock hours for the payment period have elapsed regardless of whether the student attended them OR, At the point when the student has attended the scheduled clock hours OR, At the point when the student has successfully completed the scheduled clock hours for the payment period