Student Write Offs [6010]

 

          

 

Module Description

This module records the difference between the amount charged to the student’s tuition account and the amount the institution is entitled to keep per the refund policy calculation. When a termination is posted, RGMSMS will automatically perform the refund calculations based on Return to Title IV and State and Institutional refund policies. After the calculations are performed, the unearned tuition (amount the institution is NOT entitled to keep) will automatically appear as a Write Off, and the reduction will be reflected on the student ledger card and other related reports. The balance outstanding (amount owed by the student) is the responsibility of the institution to collect, if the collection does not take place, the institution may manually add a Write Off to eliminate the outstanding balance.

 

TIP: If a student is re-enrolling and you wish to Write Off the previous enrollment balance, post this in “Write Offs” under the previous enrollment.

 

Field

Description

Key

Refers to the number sequentially assigned for each entry under the logged in school or campus

Date

Date the school wrote off the student charges

Amount

Amount to be written off from the student’s account

Budget

The budget year during which the charges being written off were applied

Kind of Charge

Tuition, Fees, Supplies, Other

Automatic

YES means the write off was automatically generated by RGMSMS based on the refund policy. NO means the write off was manually entered by a user

Treat As

Refers to how it will be treated in the ledger. If it’s “blank”, it will be under Charges as a negative value. If it’s “Payment”, it will be under Credit as a positive value.