Student Write Offs [6010] |
Module Description |
This module records the difference between the amount charged to the student’s tuition account and the amount the institution is entitled to keep per the refund policy calculation. When a termination is posted, RGMSMS will automatically perform the refund calculations based on Return to Title IV and State and Institutional refund policies. After the calculations are performed, the unearned tuition (amount the institution is NOT entitled to keep) will automatically appear as a Write Off, and the reduction will be reflected on the student ledger card and other related reports. The balance outstanding (amount owed by the student) is the responsibility of the institution to collect, if the collection does not take place, the institution may manually add a Write Off to eliminate the outstanding balance.
TIP: If a student is re-enrolling and you wish to Write Off the previous enrollment balance, post this in “Write Offs” under the previous enrollment. |
Field |
Description |
Key |
Refers to the number sequentially assigned for each entry under the logged in school or campus |
Date |
Date the school wrote off the student charges |
Amount |
Amount to be written off from the student’s account |
Budget |
The budget year during which the charges being written off were applied |
Kind of Charge |
Tuition, Fees, Supplies, Other |
Automatic |
YES means the write off was automatically generated by RGMSMS based on the refund policy. NO means the write off was manually entered by a user |
Treat As |
Refers to how it will be treated in the ledger. If it’s “blank”, it will be under Charges as a negative value. If it’s “Payment”, it will be under Credit as a positive value. |