Student Cash Payments [6013]

 

          

 

Module Description

This module allows institutions to manually post tuition payments paid to the institution on behalf of an individual student, and print the transaction posting as a receipt of payment. Forms of Payment entered here include cash, check, or credit cards, typically received directly from the student or non Title IV third party (Financial Aid payment received, such as Pell Grant and Title IV loan checks, are not entered here.)  Payments posted here are automatically posted as credits to the student’s tuition account.

 

·If a payment is part of a Cash Payment Schedule entered in the Cash Pay Schedule module TRX 6012, select YES from the “Part of Schedule” dropdown box and the payment amount will automatically be removed from the “Funds to be Paid” section of the tuition account.

Field

Description

Key

Refers to the number sequentially assigned for each entry under the logged in school or campus

Date

Date Payment was received

Amount

Amount of Payment Received

Reference No.

Check Number of payment received

Mode of Payment

How did the student pay (cash, credit card)

Part of Schedule

YES, if payment was part of a CASH PAY SCHEDULE entered in TRX 6012. NO, if payment is NOT part of a CASH PAY SCHEDULE entered in TRX 6012. Entering YES reduces the amount of expected payments on the student tuition account, billing statements and other related reports. If YES is selected and there are multiple schedules, select the applicable schedule from the next dropdown box.

Receipt Number

Receipt Number automatically generated by the system for the payment received. You may manually change the receipt number before saving.

Use Last Receipt No.

If you print cash payment receipts here by clicking the “Print Receipt” button, and you prefer RGM to automatically generate receipt numbers, you can select this button and the receipt number will be generated in sequence.

Print Receipt

Click this button to print a receipt of selected cash payments