Degree Programs

Field	Description
Key	Refers to the number sequentially assigned to the record by RGM system
Active Record	Yes- The Program is currently being offered by the school and will appear as a Program of Enrollment throughout RGM system
Program Title	Title of Course/Program as approved on Accrediting, State and DOE approval letters
Program Description	Description of Course- see Enrollment Agreement and/or School Catalog
Graduation Requirement	Course Graduation Requirements- see Enrollment Agreement and/or School Catalog
Course Can Be Upgraded to
Min Units to earn to upgrade
Completion Grace Period	Refers to a period of time stated in the enrollment agreement that the school may allow the student to complete after the scheduled end dates. Annual Reports consider this Grace Period and will add on this period of time to the Projected Scheduled end dates in determining “On-Time Completers”
Catalog ID	Abbreviation of Course Title. IMPORTANT: If programs should be considered the same and combined in Annual Reporting then Catalog ID must match.
Award Upon Graduation	Refers to Award upon Graduation- see Enrollment Agreement and/or School Catalog
Credential Level	Refers to Credential Level upon graduation from this program
Correspondence Course	N/A
Title IV Eligibility	Refers to approval of Program to offer Title IV Funds. ONLY select ELIGIBLE if Program was verified to be approved on ECAR
Prerequisite	Define if an Associates or Bachelor’s Degree is required before enrollment into this program
CIP Number	Refers to Classification of Instructional Program number assigned on Ecar.
SOC Number	Refers to Standard Occupational Classification number
Date First Offered	Date the Program was first offered by the School
Date Last Offered	Date the program last offered the Program
State Agency	State Agency approving the School license to operate. State Agency may also approve individual programs. Must first be added under Business Partners and State Agency modules. Be sure to verify School and Program Approval dates on State Approval Letter provided to the School from the State board
Approval Date	Approval Date from the State Agency. Be sure to verify on State Approval Letter
State Licensing Agency	State Agency approving the individual Program. Must first be added under Business Partners and State Agency modules. Be sure to verify on State Approval Letters
State Board Course Code	Course Code assigned to the State Agency. Must first be added under Business Partners and State Agency modules
Required Exam for Employment	Will the Graduate need to pass a State or National Exam before employment? Important for Annual Reports
Exam Grace Period for Graduation	Refers to if the State or National Exam is not offered for a period of time after student’s graduate. This is important for Annual Reports
Accrediting Agency	Name of School Accrediting Agency. Must first be entered under Business Partners and Accrediting Agency modules.
Approval Date	Dates the program was approved by Accrediting Agency. Be sure to verify on Accrediting Approval.
USDE Approval Dates	Refers to the Dates on Ecar that this program was approved by DOE for Title IV
Refund Policy	Refers to the Institutional Refund Policy the school uses for withdrawals from this program. Policy must first be entered under Refund Policy module.
Fixed or Sliding	Use Standard AY (SAY) or Borrower-Based AY (BBAY)
Admission Policy	Refers to the Admission Policy for students enrolling into the program. Policy must first be created under 3002/3003.
Grading Table Used	Refers to the Grading Table to use for students enrolled in this program. Grading Table must first be created under 4023.
Required to take Attendance	Yes- School is required to post Detailed Attendance for students.
Post Attendance As	Defines how attendance will be posted, either Actual Hours or Present/Absent
Distant Educator Indicator	Defines if Some or ALL of the program is offered via Distant Education. Important for Reporting.
Normal Major Length	Length in Credits and Years for the average student to complete the program. See Ecar and Catalog.
Maximum Length	Enter 150% length in years
Course Instructional Weeks	Refers to number of weeks of Instruction. Used to define Payment Periods
Years for Earned Proration	Course Length for calculating prorated tuition.
No. of Terms in Academic Year	Refers to number of terms (quarters or semesters etc.) in one Academic Year
No. of Academic Terms in the Program	Enter the Number of Academic Terms (Quarters or Semesters) it takes for an Average student to complete the program. If Terms dates are available in RGM, this number of Terms will automatically be created when enrolling a student under 3014.
Academic Year	Enter length of an academic year in weeks and credits
Charge Tuition Based on	Defines how and when to apply charges
Post Termination Based on	Refers to concurrent or consecutive dates in Refund calculations

When changes are made to Programs, you have the ability to track those changes made to the Program, and only apply modification as of an effective date. The “DATA CHANGES” Tab allows you to view the Changes made, the Effective Date of the Changes, how Changes were applied and the User making the modification.

1.Upon clicking MODIFY, a message will appear asking if you want to store Course Changes. If Changes should NOT apply to ALL PAST students ever enrolled in the program, click OK.

3.Under the BASED ON dropdown, define how the Effective Date should be applied. Start Date- Applied to students with Start Dates on or After Effective Date. Enrollment Date- Applied to students with an Enrollment Date on or after Effective Date. LDA- Applied to those with LDA in 4043 on or after Effective Date. Official Determination Date- applied to those students with ODD in 4043 on or after Effective Date. When Student is Active- applied to those students who were active on the Effective Date.

Field	Description
Field Name	Field that was modified
Old Value	The Original/OLD value of the field that was changed
Effective Date	Effective Date of the change
Based On	To who and how to Apply the Change. Ex. Students active as of the effective Date, students starting on or after the effective date, etc.
User	RGM User ID of the person who made the modification