Fiscal Management – Student Refunds Paid

Module Description

This module tracks Aid Awards that were REFUNDED to Funding Agencies by the Institution. These refunds are in relation to the student awards posted in Aids Awards and Needs TRX 5012. When an Aid refund is paid, the refund is manually posted here resulting in a debit to the student’s tuition account and other related reports including the Bluebook.

·The Funding Agencies listed here also appear in Aids Awards and Needs and are entered in Types of Aid Programs under Administration TRX 1006 and 1007.

·Refunds must first be entered as Refunds Due in TRX 6016 before posting as a Refund Paid.

Field	Description
Key	Refers to the number sequentially assigned for each entry under the logged in school or campus
Award Year	The Award Year during which the disbursement was paid
Date Paid	Date the refund was paid
Ref Refund Due Record	Reference the Refund being paid. For refunds to appear here they must first be entered as Refunds Due in TRX 6016
Kind of Aid	Reference the type of aid being refunded
Amount	Amount being refunded
Check #	Check number used to pay the refund
Clear/Void Code	Enter the reconciliation status of the refund check
Date Check Cleared/Voided	Date that the refund check cleared the bank or was voided.