Placement – Student Externships

Module Description

This module tracks students placed at externship sites. If the student is later hired for employment by the externship site, the module conveniently allows the externship details to be copied and posted to Student Job Placement module.

·Types of Occupational Classifications and Titles are created in the Occupation Classifications Control Trx 7006.

·Employers and their contact information are created in Employers Control Trx 7005.

·The only subjects to display under “Subjects” field are ones with externship hours assigned under Trx 4007 & 4008 Subjects.

Student was hired by the externship site and you wish to post this externship as a Job Placement:

1. Before moving a Student Externship to Student Job Placement you must save the transaction MOVED TO JOB PLACEMENT in Trx 7011 Placement Transactions module.

2. Once the MOVED TO JOB PLACEMENT transaction is posted, the MOVE TO JOB PLACEMENT button is enabled in the Student Externship module.

3. Click the MOVE TO JOB PLACEMENT button under the detailed info tab of the externship record you wish to copy. If the move was successful, the screen will display RECORD SUCCESSFULLY SAVED. Click OK.

4. The STATUS of the externship will automatically change to COMPLETED AND PLACED.

5. The externship will post automatically in the Student Job Placement module as a Job Placement record. Go to Student Job Placement module and MODIFY the record to reflect the new employment start and end dates, pay rate, number of hours per week, etc.

Field	Description
Key	Number sequentially assigned for each entry under the logged in school or campus
Occupation Classification	Name/Description of the Occupational Classification
Occupation Title	Name/Description of the Occupational Title
Subject	Subject requiring the externship hours
Placement Staff	School employee responsible for placing the student
Status	Completion status of student during externship. Defaults to Active. Must be manually changed to COMPLETED upon completion of the externship subject or COMPLETED and PLACED once the student is Placed in related employment. Automatically Defaults to COMPLETED AND PLACED upon moving the Externship to Job Placement by clicking the MOVE TO JOB PLACEMENT button
Start Date	Date student start the externship
Employer	Company or individual representing the Externship site
Address	Address of Externship site
Contact Person	Contact person at Externship Site
Phone and Fax Numbers	Contact numbers of Externship site
MOVE TO JOB PLACEMENT button	Copies to externship record to Student Job Placement module. Upon clicking, the student externship status is changed to COMPLETED and PLACED
Total Hours/Units	Total Hours/Units of the Externship class
End Date	Date the student completes the externship
Has Contract?	If YES, there is a contract on file between the school and the externship site