What are the required steps to enroll a student in a TERM Program?
First ensure a Student Profile Trx 3008 is created. Go to Trx 3014 Term Enrollments and click ADD, enter the enrollment date, select the program, select the start date (term dates must first be entered in 1021 to appear here, also only term dates AFTER the enrollment date will be displayed), enter any transferred credits, ensure the total academic terms number is correct as this will automatically create terms for the student. Click SAVE. After saving, the link TERMS will appear, click TERMS link. Click ADD, if the Future Term Dates were previously entered under 1021, the terms will load automatically. Enter the Enrolled credits for each term, Ensure Tuition/Charges are correct, Click SAVE.
Earned Units and a Grade is required by the end of each Term, there are multiple choices to enter this. You may choose to enter Subject Completions under TRX 4035 for individual students or 4036-4039 for multiple students at once. OR you may enter earned credits/grades directly under Trx 3014, OR you may enter Cumulative credits earned/grade under Trx 4035 at the end of each Term period.
If a Student Takes Leave of Absences- post under 4041 & 4042. When the student Graduates or Drops, Go to Trx 4043 Student Ends, Click ADD, Select the Type of End, enter the LDA, click SAVE. Go to Trx 6031 and print Refund Calculations. Academic Transcripts can be printed under Registrar Reports.