Programs of Study (Credit Hour Program) (1012)

Field	Description
Key	Refers to the number sequentially assigned to the record by RGM system
Active Record	Yes- The Program is currently being offered by the school and will appear as a Program of Enrollment throughout RGM system
Course Title	Title of Course/Program as approved on Accrediting, State and DOE approval letters
Course Description	Description of Course- see Enrollment Agreement and/or School Catalog
Graduation Requirement	Course Graduation Requirements- see Enrollment Agreement and/or School Catalog
Catalog ID	Abbreviation of Course Title.
Award Upon Graduation	Refers to Award upon Graduation- see Enrollment Agreement and/or School Catalog
Credential Level	Refers to Credential Level upon graduation of this program
Correspondence Course	N/A
Title IV Eligibility	Refers to approval of Program to offer Title IV Funds.
Prerequisite	Define if an Associates or Bachelor’s Degree is required before enrollment into this program
CIP Number	Refers to Classification of Instructional Program number assigned on Ecar.
DOT Number	Refers to Occupational Title linked to the CIP Code
Completion Grace Period	Refers to a period of time stated in the enrollment agreement that the school may allow the student to complete after the scheduled end dates.
SOC Number	Refers to Standard Occupational Classification number
Date First Offered	Date the Program was first offered by the School
Date Last Offered	Date the program last offered the Program
State Agency	State Agency approving the School license to operate. State Agency may also approve individual programs.
Approval Date	Approval Date from the State Agency.
State Licensing Agency	State Agency approving the individual Program.
State Board Course Code	Course Code assigned to the State Agency.
Required Exam for Employment	Will the Graduate need to pass a State or National Exam before employment?
Exam Grace Period for Graduation	Refers to if the State or National Exam is not offered for a period of time after student’s graduate.
Accrediting Agency	Name of School Accrediting Agency.
Approval Date	Dates the program was approved by Accrediting Agency.
USDE Approval Dates	Refers to the Dates on Ecar that this program was approved by DOE for Title IV
Refund Policy	Refers to the Institutional Refund Policy the school uses for withdrawals from this program.
Academic SAP Policy	Refers to the Program’s Academic Satisfactory Academic Progress Policy
FA SAP Policy	Refers to the School’s Financial Aid Satisfactory Academic Progress Policy.
Admission Policy	Refers to the Admission Policy for students enrolling into the program.
Grading Table	Refers to the Grading Table to use for students enrolled in this program.
Required to take Attendance	Yes- School is required to post Detailed Attendance for students.
Post Attendance As	Defines how attendance will be posted, either Actual Hours or Present/Absent
Use Block Dates	Defines if Program will use Block Date Scheduling. This would be a non-term module schedule
Minimum Attendance % to complete a subject	Defines the minimum number of hours required to be posted in RGM before a student can complete a subject assigned to the program
Need to Make up for Absences	Defines if a student automatically receives credit for absences or if they must be made up
Post Termination Based on	Refers to Termination of enrollments to be based on concurrent or consecutive absences
Force Block Schedule to start at day	Parameters for using Block Scheduling/modules
End at Day	Parameters for using Block Scheduling/modules
No. of weeks to add in block Schedule in case of failed module	Parameters for using Block Scheduling/modules
If a holiday falls in a week of classes does that day need to be made up?	Defines if students must make-up for days of holidays in block scheduling
Distant Education Indicator	Defines if Some or ALL of the program is offered via Distant Education.

Field	Description
Key	Refers to the number sequentially assigned to the record by RGM system
Normal Course Length	Refers to the length of time for an average student to complete the program.
Force 30-Week in an AY	Yes to Force Award Year to be 30 weeks.
Course Instructional Weeks	Refers to number of weeks of Instruction.
Weeks for earned proration	Course Length for calculating prorated tuition.
Academic Year	Define Length of Academic Year in Weeks
Weeks of Instructional Time and	Define Length of Academic Year in Credits
Waiver Date	Refers to waiver date of Academic Year regulation change
First Academic Year	Define Length in Weeks and Credits of First Academic Year-
Override Accrediting Agency Ratio	Accrediting Agency Clock to Credit Ratio is pre-set in RGM.
Override USDE Ratio	USDE clock to Credit Ratio is pre-set in RGM according to USDE standards.
Weeks	Refers to the length of the program in Weeks.
Clock Hours	Refers to the number of Clock Hours in each Type.
Accrediting Agency	Refers to the number of Credits in each Type.
USDE	Refers to the number of Approved USDE credits in each Type.
No. of PP in AY	Define number of Payment Periods in Academic Year
Charges in Effect	Defines how Charges will be applied

When changes are made to Programs, you have the ability to track those changes made to the Program, and only apply modification as of an effective date. The “DATA CHANGES” Tab allows you to view the Changes made, the Effective Date of the Changes, how Changes were applied and the User making the modification.

1.Upon clicking MODIFY, a message will appear asking if you want to store Course Changes. If Changes should NOT apply to ALL PAST students ever enrolled in the program, click OK.

3.Under the BASED ON dropdown, define how the Effective Date should be applied. Start Date- Applied to students with Start Dates on or After Effective Date. Enrollment Date- Applied to students with an Enrollment Date on or after Effective Date. LDA- Applied to those with LDA in 4043 on or after Effective Date. Official Determination Date- applied to those students with ODD in 4043 on or after Effective Date. When Student is Active- applied to those students who were active on the Effective Date.

Field	Description
Field Name	Field that was modified
Old Value	The Original/OLD value of the field that was changed
Effective Date	Effective Date of the change
Based On	To who and how to Apply the Change. Ex. Students active as of the effective Date, students starting on or after the effective date, etc.
User	RGM User ID of the person who made the modification