Programs of Study (Non-Degree Granting Term Programs) [1014]

 

          

          

          

 

Module Description

This module stores details of all Term/Credit Hour/ Non-Degree Granting Programs Offered by the Institution.

 

Field

Description

Key

Refers to the number sequentially assigned to the record by RGM system

Active Record

Yes- The Program is currently being offered by the school and will appear as a Program of Enrollment throughout RGM system

Course Title

Title of Course/Program as approved on Accrediting, State and DOE approval letters

Course Description

Description of Course- see Enrollment Agreement and/or School Catalog

Graduation Requirement

Course Graduation Requirements- see Enrollment Agreement and/or School Catalog

Course can be upgraded to

If the program is part of a higher level program (ex. a certificate program that is accepted 100% into a higher level degree program)

Minimum units to earn upgrade

If Course can be upgraded to higher level program, define the minimum number of units required before upgrade can occur.

Catalog ID

Abbreviation of Course Title.

Award Upon Graduation

Refers to Award upon Graduation- see Enrollment Agreement and/or School Catalog

Credential Level

Refers to Credential Level upon graduation from this program

Correspondence Course

N/A

Title IV Eligibility

Refers to approval of Program to offer Title IV Funds.

Date First Offered

Date the Program was first offered by the School

Date Last Offered

Date the program last offered the Program

CIP Number

Refers to Classification of Instructional Program number assigned on Ecar.

Completion Grace Period

Refers to a period of time stated in the enrollment agreement that the school may allow the student to complete after the scheduled end dates.

SOC Number

Refers to Standard Occupational Classification number

State Agency

State Agency approving the School license to operate. State Agency may also approve individual programs.

Approval Date

Approval Date from the State Agency.

State Licensing Agency

State Agency approving the individual Program.

State Board Course Code

Course Code assigned to the State Agency.

Required Exam for Employment

Will the Graduate need to pass a State or National Exam before employment?

Exam Grace Period for Graduation

Refers to if the State or National Exam is not offered for a period of time after student’s graduate.

Accrediting Agency

Name of School Accrediting Agency.

Approval Date

Dates the program was approved by Accrediting Agency

USDE Approval Date

Refers to the Dates on Ecar that this program was approved by DOE for Title IV

Refund Policy

Refers to the Institutional Refund Policy the school uses for withdrawals from this program.

Fixed or Sliding

Use Standard AY (SAY) or Borrower-Based AY (BBAY)

Admission Policy

Refers to the Admission Policy for students enrolling into the program.

Grading Table Used

Refers to the Grading Table to use for students enrolled in this program.

Required to take Attendance

Yes- School is required to post Detailed Attendance for students.

Post Attendance As

Defines how attendance will be posted, either Actual Hours or Present/Absent

Post Termination Based on

Refers to Termination of enrollments to be based on concurrent or consecutive absences

Minimum Attend % to complete a subject

Defines the minimum number of hours required to be posted in RGM before a student can complete a subject assigned to the program

No. of Terms in the Program

Enter the Number of Academic Terms (Quarters or Semesters) it takes for an Average student to complete the program

Distant Education Indicator

Defines if Some or ALL of the program is offered via Distant Education

 

 

Programs of Study>Duration Tab

 

          

          

 

Field

Description

Key

Refers to the number sequentially assigned to the record by RGM system

Normal Course Length

Refers to the length of time for an average student to complete the program.

Maximum

Refers to 150% length

Course Instructional Weeks

Refers to number of weeks of Instruction.

Years for earned proration

Course Length for calculating prorated tuition.

Academic Year

Define Length of Academic Year in Weeks

Weeks of Instructional Time and

Define Length of Academic Year in Credits 

Waiver Date

Refers to waiver date to adopt Academic Year Regulation change

First Academic Year

Define Length in Weeks and Credits of First Academic Year-

Second Academic Year

Define Length in Weeks and Credits of next Academic Year-

Override Accrediting Agency Ratio

Accrediting Agency Clock to Credit Ratio is pre-set in RGM.

Override USDE Ratio

USDE clock to Credit Ratio is pre-set in RGM according to USDE standards.

Weeks

Refers to the length of the program in Weeks.

Clock Hours

Refers to the number of Clock Hours in each Type.

Accrediting Agency

Refers to the number of Credits in each Type.

USDE

Refers to the number of Approved USDE credits in each Type.

Terms in Academic Year

Define number of Terms in Academic Year

Charges Course Tuition by

Defines how Charges will be applied

 

Programs of Study>Data Changes Tab

 

          

 

 

Field

Description

Field Name

Field that was modified

Old Value

The Original/OLD value of the field that was changed

Effective Date

Effective Date of the change

Based On

To who and how to Apply the Change. Ex. Students active as of the effective Date, students starting on or after the effective date, etc.

User

RGM User ID of the person who made the modification

 

TRACKING/STORING Course Changes:

When changes are made to Programs, you have the ability to track those changes made to the Program, and only apply modification as of an effective date. The “DATA CHANGES” Tab allows you to view the Changes made, the Effective Date of the Changes, how Changes were applied and the User making the modification.

 

1.Upon clicking MODIFY, a message will appear asking if you want to store Course Changes. If Changes should NOT apply to ALL PAST students ever enrolled in the program, click OK.

 

 

2.Enter the Effective Date

3.Under the BASED ON dropdown, define how the Effective Date should be applied. Start Date- Applied to students with Start Dates on or After Effective Date. Enrollment Date- Applied to students with an Enrollment Date on or after Effective Date. LDA- Applied to those with LDA in 4043 on or after Effective Date. Official Determination Date- applied to those students with ODD in 4043 on or after Effective Date. When Student is Active- applied to those students who were active on the Effective Date.