Groups [3006]

Module Description

Groups allow schools to categorize students internally based on its own coding procedures.

Grouping students saves time by providing a way for postings to be made on a group of students instead of individually, e.g., posting attendance/grades.

Example: NY0405DMT (campus location (New York), start date (2004, May), schedule (Day), and program of study (Massage Therapy))

Useful Reports run by GROUP:

The Term List Report (TLR) provides the details of 3017 and other important postings.  Print this report and use it to verify the postings made by the Admissions and Registrar staff:

Admissions:  This report should be analyzed before posting attendance or subject completions on new groups of students to verify the accuracy of the postings made by the Admissions Representatives (entries in 3014, 3017 & 3018).

The Attendance Sign-In-Sheet and/or Instructor Grade Sheet can also be used to verify that the right students have been grouped and should be reviewed prior to being used.

NOTE:  Groups will need to be made maintained as needed for the Group Dropdown list throughout the system.  Student Groups that are no longer in school will need to be made Inactive.  Also, typically the school will only want to show future groups as far in advance as they typically enroll students.  If the school enrolls students up to six months in advance then they will want their groups to be set up and made active 6 months in advance. Note:  A student must be grouped in order for the student to show on the Attendance Sign-In-Sheet, Instructor Grade Sheet and in 4038 where postings for attendance and grades are made by group.

Field

Description

Key

Refers to the number sequentially assigned for each entry under the logged in school or campus

Group Code

Enter code and name for report.  The code is a shorter name used in reports. Code: Example: NY0405DMT (campus location (New York), start date (2004, May), schedule (Day), and program of study (Massage Therapy))

Group

Enter a more descriptive name of the Group

Type

(Defaults to Active Group) change if appropriate.  Groups can be categorized as Active Group, External Group, Future Group and Inactive Group. Group Types: Active- Group will show in Group drop down list throughout the system. Future- Group will NOT show in Group drop down list until made Active. Inactive- Group will NOT show in Group drop down list throughout the system.

Students in Groups

Click the link to assign multiple students to this group

Subjects

Click the link to assign students taking a particular subject to a group