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General Subjects [4005] |
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Module Description |
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Allows users to define Subjects that will later be assigned to specific programs. Subjects entered here may be assigned to ANY type of program (clock, credit, term, non-term, degree, etc.) RGM staff will typically set-up Subjects in a program based on the approved curriculum submitted to the Accrediting Agency and/or College Catalog. Academic and USDE credit is defined for each subject.
IMPORTANT Things to Remember:
If there is a change to a Subject (Name, Code and/or hours/credits) do NOT delete the subject. Rather follow the steps mentioned above, and create a new Subject here by clicking ADD. |
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Field |
Description |
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Key |
Refers to the number sequentially assigned for each entry |
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Measured In |
Refers to the subject type being measured in Clock hours, Semester Credit, Quarter Credit or Trimester Credit. Subject type should first be verified on State, Accrediting and DOE (ECAR) approvals. Field will default to Measure the type set up in School Controls under Administration section. |
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Catalog Code |
Refers to the Code (abbreviated Subject Name) assigned to each subject by the school. The Code should match the one assigned to each subject in the School Catalog and/or Curriculum break down submitted to their State and/or Accrediting Agency. |
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Active record |
If Active the record will be available to assign to programs |
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Subject Name |
The Name of each Subject |
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Date Offered |
The Dates the subject was offered to students. These dates will default under “Subjects in a Program” module, and will only be part of a student’s curriculum if the student’s enrollment is during these dates. |
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Grading |
Select a Grading Table to be assigned to the subject. Grading Tables are defined under Trx 4023 Grading Tables. |
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Prerequisites |
Assign subjects in sequential order that must be taken as prerequisites before this subject can be taken. Subjects displayed here were first entered in Trx 4005-4009. |
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Accrediting Agency Ratio Override |
Select if the clock to credit ratio defaulted under “Accrediting Comm Ratio” fields should be overridden. Accrediting Agency is assigned under Trx 1005 and the Accrediting Ratio is set up under Program Set-up Trx 1012-1015 |
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Equivalent Clock Hours-Lecture, Lab, Externship, TOTAL |
Enter the number of Clock Hours for each type (Lecture, Lab, Extern, and TOTAL). This breakdown is typically verified in the school catalog as well as clock to credit ratio form submitted to the Accrediting and/or State agency. |
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No. of operations |
Enter the number of operations assigned to the subject. |
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Accrediting Comm Ratio-Lecture, Lab, Extern |
Refers to the Clock to Credit ratio of each subject defined by the Accrediting Agency. Ratio defaults to the ratio defined under Program Set-up Trx 1012-1015, but can be overridden if necessary to arrive at the correct credit hour. |
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Credit Units-Lecture, Lab, Extern, Total |
Enter the number of Credits for each type (Lecture, Lab, Extern, and TOTAL). This breakdown is typically verified in the school catalog as well as clock to credit ratio form submitted to the Accrediting and/or State agency. |
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USDE Credit Units-Lecture, Lab, Extern, Total |
Refers to the number of credits allowed by United States Department of Education (USDE) for each type (lecture, lab, extern and TOTAL). The USDE clock to credit ratio is already defined under Program Set-up Trx 1012-1015. |
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Mid Exam |
Determines if a Mid Term Exam is required for the subject |
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Final Exam |
Determines if a Final Exam is required for the subject |
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Progress Points Clock Hr compltd at w/c to measure Ops |
Field under Development |
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Operation/Hours for each Progress Points |
Field under Development |
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