Subjects for Course Credit Hours

Module Description

Allows users to define Subjects that will later be assigned to Credit Hour Programs. RGM staff will typically set up Subjects in a program based on the approved curriculum submitted to the Accrediting Agency and/or College Catalog. Academic and USDE credit is defined for each subject.

IMPORTANT Things to Remember:

If a subject is no longer offered, do NOT delete the subject in this module, rather change the dates in the “Date Offered” fields to reflect the time frame the subject was offered. If the Subject is revised or no longer used for a specific program only, do not enter an “end” date here, rather go to “Subjects In a Program” module to enter a “REMOVE” date for that subject.

Subjects may have already been assigned to programs and student records, do NOT delete subjects!

If there is a change to a Subject (Name, Code and/or hours/credits) do NOT delete the subject. Rather follow the steps mentioned above, and create a new Subject here by clicking ADD.

Field	Description
In Program of Study	Select the Program the subject will be assigned to ONLY if the subject is not shared with other programs. If the subject will be used in other programs, do not assign a program here, wait to assign them under Subjects in a Program module.
Measured In	Refers to the subject type being measured in Semester Credit, Quarter Credit or Trimester Credit. Subject type should first be verified on State, Accrediting and DOE (ECAR) approvals. Field will default to Measure the type set-up in School Controls under Administration section.
Key	Refers to the number sequentially assigned for each entry
Active record	If Active the record will be available to assign to programs
Catalog Code	Refers to the Code (abbreviated Subject Name) assigned to each subject by the school. The Code should match the one assigned to each subject in the School Catalog and/or Curriculum break down submitted to their State and/or Accrediting Agency.
Min. attendance % to complete the subject	Enter the percentage of subject hours required for the student to attend.
Subject Name	The Name of each Subject
Date Offered	The Dates the subject was offered to students. These dates will default under “Subjects in a Program” module, and will only be part of a student’s curriculum if the student’s enrollment is during these dates.
Grading	Select a Grading Table to be assigned to the subject. Grading Tables are defined under Trx 4023 Grading Tables.
Prerequisites	Assign subjects in sequential order that must be taken as prerequisites before this subject can be completed. Subjects displayed here were first entered in Trx 4005-4009.
Accrediting Agency Ratio Override	Select if the clock to credit ratio defaulted under “Accrediting Comm Ratio” fields should be overridden. Accrediting Agency is assigned under Trx 1005 and the Accrediting Ratio is set up under Program Set-up Trx 1012-1015
Equivalent Clock Hours-Lecture, Lab, Externship, Outside, TOTAL	Enter the number of Clock Hours for each type (Lecture, Lab, Extern, Outside and TOTAL). This breakdown is typically verified in the school catalog as well as clock to credit ratio form submitted to the Accrediting and/or State agency.
Accrediting Comm Ratio-Lecture, Lab, Extern	Refers to the Clock to Credit ratio of each subject defined by the Accrediting Agency. Ratio defaults to the ratio defined under Program Set-up Trx 1012-1015, but can be overridden if necessary to arrive at the correct credit hours.
Credit Units-Lecture, Lab, Extern, Outside, Total	Enter the number of Credits for each type (Lecture, Lab, Extern, and TOTAL). This breakdown is typically verified in the school catalog as well as clock to credit ratio form submitted to the Accrediting and/or State agency.
USDE Ratio	Refers to the Clock to Credit ratio of each subject defined by the USDE. Ratio defaults to the ratio defined under Program Set-up Trx 1012-1015, but can be overridden if necessary to arrive at the correct credit hour.
USDE Credit Units-Lecture, Lab, Extern, Total	Refers to the number of credits allowed by United States Department of Education (USDE) for each type (lecture, lab, extern and TOTAL). The USDE clock to credit ratio is already defined under Program Set-up Trx 1012-1015.
Mid Exam	Determines if a Mid Term Exam is required for the subject
Final Exam	Determines if a Final Exam is required for the subject