Subjects in a Program for Degree Courses

Module Description

Allows users to assign Subjects to Term>Credit Hour Programs. Subjects available here were previously assigned under Trx 4005-4009. RGM staff will typically set up Subjects in a program based on the approved curriculum submitted to the Accrediting Agency and/or College Catalog.

IMPORTANT Things to Remember:

If a Subject is no longer offered in a program, do NOT remove or delete the subject from the program, rather enter an END date under the “REMOVE” field. The subject will no longer appear under a student’s curriculum if their enrollment dates aren’t within the INCLUDE/REMOVE dates here.

If the Program curriculum changes or subjects are revised, simply enter a date in the REMOVE field for old subjects. For new or revised subjects, first ADD those under Trx 4005-4009, then assign them to the Program here.

Once Subjects have been assigned to a Program, Click the PRINT button to VIEW the subjects in a better one Page Layout, and compare TOTAL Hours/Credits to the Totals set-up under Trx 1012-1015-Program Set-up- it is imperative these match.

Field	Description
Course	Select the Program the subject will be assigned to. Programs are defined under Trx 1012-1015 “Programs”
Discrepancy on total units of subjects and no. of units defined for the program!	When total credits of current subjects assigned to the program don’t match the Total credits assigned to the Program under Trx 1012-1015
Re-sequence Order #	When subjects are added to the program, they are automatically sequentially assigned an “Order” number (this number can be overridden). After deleting subjects or overriding the order number, click this button for the subjects to be placed in sequence of the order numbers.
Order	Refers to the number sequentially assigned for each entry (can be changed by RGM users)
Subjects (Key, Catalog, Code Name)	The Name of each Subject
Required	Options are Required, Elective, Remedial, GE/Developmental. Refers to the requirement of the subject in the program.
Hours Equiv	Enter clock hours of each subject (for display only). Term Degree subjects do not allow for clock hour distribution under Subject set-up.
Hours/Credits Earned	Yes- the hours and credits of the subject are posted as Earned to the student’s record when a subject completion is entered under “Registrar Academic Postings”. NO- when a Subject Completion is posted, the units/hours aren’t counted as earned in the student’s record.
Hours/Units Graded	Yes- the Grade assigned to the subject under Subject Completions will be determined as earned or failed based on the Grading table assigned. No-The Grading Table is not considered when determining if the grade/score is earned or failed.
Min. Attendance to complete the subject	Enter the minimum hours required for the student to attend in this subject before allowing a Subject Completion to be posted.
Date Included	The Effective Date the subject was offered to students in this program. Defaults to the dates entered under Subjects modules Trx 4005-4009, but can be changed here. For a subject to appear under a student’s curriculum, the Included Date must be within their enrollment dates.
Date Remove	Refers to the date the subject was no longer offered in the program. For a subject to appear under a student’s curriculum, their enrollment dates need to fall within the subject’s Included/Remove Dates.
Active	Yes- the subject will appear under the Program curriculum for Academic Postings (as long as the student’s enrollment dates are within the subject INCLUDE/REMOVE dates). No- The subject will no longer appear under the Program curriculum.
Override Grading Table	Yes- the Grading Table assigned to the Program under Program set-up Trx 1012-1015 will no longer be used, and rather the grading table assigned under each subject will be used. No-the Grading Table assigned to the program will be used. Grading Tables are defined under Trx 4023.
Grading Distribution-Lecture, Lab, Clinical, Extern, Outside, etc)	System will default to YES if hours/credits were entered under this Type in the Subject module Trx 4005-4009.
Instructors	Allows you to assign the subject to single or multiple instructors. Instructors are added to RGM under Employee module and multiple subjects can be assigned to Instructors under Trx 4017.

TIP: To ADD Multiple Subjects to a Program at once, click the ADD/Remove Multiple Subjects link at the bottom. Remember do NOT delete subjects from a program as they may have already been posted as Subject Completions to Student Academic records, rather enter a REMOVE date.

IMPORTANT: Once Subjects are assigned to a Program, Click the PRINT button to VIEW the subjects in a better one Page Layout, and compare TOTAL Hours/Credits to the Totals set up under Trx 1012-1015-Program Set-up - it is imperative these match!!